Emergency Response Preparedness Self-Assessment Instrument National Association of State Directors of Developmental Disabilities Services
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Glossary of Terms

This Glossary of Terms can assist you with understanding terms used throughout the self-assessment instrument. We realize that definitions and terms in this regard vary widely from state to state. The definitions provided in this Glossary have been developed for and are specific to this instrument and its intended use by state developmental disabilities administrators.
Operational Levels:
Six distinct levels where responsibility must be taken for development and implementation of plans and procedures to prepare for an emergency situation.
  1. Individual: Activities and processes that address the responsibilities and roles of the individuals with disabilities with regard to emergency preparedness.

  2. Service Provider: Agencies and organizations that provide support staff to individuals with disabilities including day habilitation programs, group homes, supported employment, supported living services, parent centers, contractors for housing and employment, etc.

  3. Local/Municipal Authorities: local entities responsible for emergency preparation, response and recovery including municipalities, police, fire, emergency medical technicians, local emergency planning authorities, etc.

  4. County/Regional DD Authorities: County and regional developmental disability authorities and county case workers providing programs and services to individuals with disabilities.

  5. State Agencies: State agencies that provide programs and services to individuals with disabilities including the State Developmental Disabilities Director, Department of Human Services, Department of Social Security, Department of Economic Security, etc.

  6. National Emergency Preparedness Agencies: National agencies that provide services during an emergency situation and during recovery from an emergency including the Department of Homeland Security, National Guard, National Organization on Disability, Red Cross, Federal Emergency Management Agency (FEMA), Centers for Medicaid, Department of Health and Human Services, Social Security, etc.

Management Activities:
Three distinct areas where emergency preparedness planning and preparation must be addressed: 1) Preparing, 2) Responding, and 3) Recovering.
  1. Preparing: Activities and processes developed and implemented to prepare for an emergency situation, such as an earthquake, flood, hurricane, tornado, or pandemic.

  2. Responding: Activities and processes developed and implemented in response to an emergency situation.

  3. Recovering: Activities and process developed and implemented during recovery from an emergency situation.

Content Areas:
Ten distinct categories in which emergency preparedness, response to an emergency, and recovery from an emergency must be addressed by State Developmental Disability Agencies. These include the following:
  1. Collaboration with State Emergency Officials: Emergency preparedness activities and processes that require collaboration with state emergency officials.

  2. Stakeholder Involvement: Emergency preparedness activities and processes that include individuals with disabilities in preparation and planning activities, and that address the specific needs of individuals with disabilities during an emergency.

  3. Communication and Coordination: Emergency preparedness activities and processes that address issues of communication and coordination during an emergency, including accessible emergency broadcasts and warnings, appropriate signage at shelter locations, alternate communication strategies for those who are deaf or hard of hearing, etc..

  4. Workforce: Emergency preparedness activities and processes that address the roles and responsibilities of employees within the developmental disabilities field during an emergency, including personal care attendants, direct support professionals, case managers, etc.

  5. Power Generation: Emergency preparedness activities and processes that address the need for power generation alternatives during an emergency, including back-up power supplies, continuation or shut down of power supplies within residential facilities, etc.

  6. Transportation: Emergency preparedness activities and processes that address the need for primary and secondary accessible transportation and alternative evacuation options for individuals with mobility conditions during an emergency situation, such as accessible buses and vans, use of personal adaptive transportation, etc.

  7. Identification and Tracking: Emergency preparedness activities and processes that address the need to identify individuals with disabilities and to track their location during an emergency situation, including their evacuation and relocation site, visual identification such as ID badges, etc.

  8. Evacuation: Emergency preparedness activities and processes that address the specific needs of individuals with disabilities related to evacuation during an emergency situation, such as schematic drawings of individual households or residential facilities, development of emergency medical supply kits, etc.

  9. Specialized Supports: Emergency preparedness activities and processes that address the specialized support needs of individuals with disabilities during an emergency situation, including development of personal emergency fact sheets, use of community based organizations familiar with disability needs and accommodations to work as first responders, etc.

  10. Sheltering: Emergency preparedness activities and processes that address the specific needs of individuals with disabilities related to sheltering during an emergency situation, including designation of accessible shelter locations, keeping individuals with disabilities and their families together during relocation to a shelter, designated areas within shelters for those with service animals, etc.

ADDITIONAL TERMS
  • Community Based Organizations: This includes organizations such as ARC, parent centers, food shelves, housing and homeless shelters, medical response systems (hospitals, clinics), Centers for Independent Living, and volunteer organizations.